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Contractor Invoice Generator

Day rates, materials, retention and CIS deductions on one contractor invoice.

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Exactly what prints

Quick Tool Overview

The Contractor Invoice Generator handles what a trade invoice carries and an ordinary one does not: day rates and materials on separate lines, mixed tax rates, retention, and a CIS or TDS deduction taken after tax so the net payable is shown correctly.

What it does
Builds a contractor or subcontractor invoice
You give it
Labour, materials, retention and the deduction rate
You get back
Gross, deduction and net payable, itemised
Best for
Construction, trades and subcontracting
Invoice Tools Free, unlimited use No sign-up Runs in your browser

About the Contractor Invoice Generator

A contractor’s invoice carries things a normal one does not: labour at a day rate, materials at cost or with a markup, plant hire, a retention percentage held back until practical completion, and — in the UK construction industry — a CIS deduction taken off the labour element before payment.

The withholding field handles the deduction: set the label to CIS, TDS or whatever your scheme is called, set the rate, and it is subtracted after tax so the invoice shows the gross, the deduction and the net payable — which is exactly the breakdown a contractor’s accounts department and your own year-end both need.

The unit column is on by default so days, hours, metres and loads print beside the quantity, and the per-line tax option lets zero-rated materials sit beside standard-rated labour on a single document without breaking the totals.

Key features of the Contractor Invoice Generator

CIS and TDS deductions

Set the label and rate; it is subtracted after tax, where it belongs.

Labour and materials separated

Different lines, and different tax rates if they need them.

Retention shown clearly

As a labelled deduction with the percentage on the face of the invoice.

Reverse charge note

A tax note field for domestic reverse-charge construction wording.

Units on by default

Days, hours, metres and loads print beside the quantity.

How to use the Contractor Invoice Generator

  1. 1

    List labour and materials separately

    Use the unit column for days, hours or quantities, and keep materials on their own lines.

  2. 2

    Set the tax treatment

    Turn on per-line tax if materials and labour are rated differently, or use the reverse-charge note.

  3. 3

    Add the deduction

    Set the withholding label to CIS or TDS and enter the rate. It comes off after tax.

  4. 4

    Show retention

    Enter retention as a whole-invoice percentage discount, or as its own negative line.

  5. 5

    Print or export

    PDF for the main contractor, CSV for your own records.

Frequently asked questions

Show the gross labour and materials, the VAT, then the CIS deduction as a separate subtraction, then the net amount payable. Materials are not subject to the deduction, so keep them on their own lines.

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