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Invoice Line Item Extractor
Pull the line items out of an invoice — description, quantity, price and total, checked.
Drop invoice PDFs, scans or photos here
Quick Tool Overview
The Invoice Line Item Extractor rebuilds an invoice table from a PDF’s drawing order, recognises which rows are really items in either column order, multiplies each row out against its stated total, and exports the lot as CSV or JSON.
- What it does
- Extracts the line items from an invoice
- You give it
- A PDF, scan or pasted text
- You get back
- A checked table, as CSV or JSON
- Best for
- Spend analysis and nominal coding
About the Invoice Line Item Extractor
The header of an invoice is easy; the table in the middle is where extraction gets hard. A PDF stores text in drawing order, not reading order, so an invoice table arrives as a column of descriptions followed by a column of numbers with nothing joining them up.
This reassembles the rows by position, then recognises which are items by the shape every invoice table shares: words, then two to four figures, the last of which is the line total. Both column orders are handled — description-first, and the quantity-first style common in the US — and rows that are really dates, labels or totals are filtered out rather than arriving as phantom items with a quantity of 2026.
Every row is multiplied out and checked: quantity times price against the line total. A row that does not reconcile is kept and flagged rather than dropped, because a wrong row you can see beats a missing row nobody notices. Export as CSV or JSON.
Key features of the Invoice Line Item Extractor
Rows rebuilt
From positions, not from guessed separators.
Both column orders
Description-first and quantity-first tables.
Phantom rows filtered
Dates, labels and totals are not items.
Arithmetic checked
Rows that do not multiply out are flagged, not dropped.
Private
Read in your browser.
How to use the Invoice Line Item Extractor
-
1
Drop the invoice
A PDF, a scan or pasted text.
-
2
Check the rows
Each shows quantity, price, total and whether they multiply out.
-
3
Fix any flagged row
A mismatch is usually an OCR misread.
-
4
Export
CSV for a spreadsheet, JSON for code.
Frequently asked questions
A row is recognised by having two or more figures with the last looking like money. A line with only a description and no figures, or an amount written in words, will not be picked up.
That quantity times price does not equal the line total. Nearly always an OCR misread; occasionally a genuinely wrong invoice.
Yes — every page is read and the rows are collected in order.
No, it is read in your browser.
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