Invoice Validation Tool
Check an invoice before you send it: required details, arithmetic and what a client can query.
Legal Invoice Generator
A solicitor’s bill with time entries, disbursements and VAT treated correctly.
Your invoice
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Exactly what printsQuick Tool Overview
The Legal Invoice Generator keeps fees and disbursements structurally apart — time entries by fee earner and rate on one side, court fees and counsel with their own tax treatment on the other — with money on account deducted from the balance due.
- What it does
- Builds a solicitor’s or attorney’s bill
- You give it
- Time entries, disbursements and money on account
- You get back
- A bill with fees and disbursements separated
- Best for
- Law firms, barristers and legal consultants
About the Legal Invoice Generator
A legal bill is the most scrutinised invoice most clients ever receive, and it has a structural rule that other professions do not: fees and disbursements are different things and must be shown separately. Fees are your charge for your time and carry tax; disbursements are payments you made on the client’s behalf — court fees, search fees, counsel — and their tax treatment follows the original supply, not yours.
This builder keeps them apart. Time entries go in as lines with the fee earner, their rate and the units or hours; disbursements go in as their own lines with per-line tax rates, so a court fee outside the scope of VAT sits correctly beside counsel’s fee that is not.
The matter reference and the client reference sit in the header, a fixed fee or conditional element can be shown as a single line, and money on account is deducted so the balance due is what remains after what is held in client account.
Key features of the Legal Invoice Generator
Fees and disbursements apart
The structural rule that other professions do not have.
Per-line tax rates
A court fee outside the scope of VAT beside counsel’s fee that is not.
Time by fee earner
Who did the work, at what rate, for how long.
Matter and client references
Both in the header, where a client’s system looks.
Money on account deducted
Full fees shown, client account applied, balance payable.
How to use the Legal Invoice Generator
-
1
Reference the matter
Your matter number and the client’s own reference, in the header.
-
2
Enter time by fee earner
Each line naming who did the work, at what rate, for how long.
-
3
Separate disbursements
Court fees, searches and counsel on their own lines with their own tax treatment.
-
4
Deduct money on account
Anything held in client account comes off the balance due.
-
5
State the complaint route
Most regulators require the bill to say how a client can challenge it.
Frequently asked questions
Fees are your charge for your own work and carry your VAT. Disbursements are payments made on the client’s behalf to a third party, which you pass on at cost — their VAT treatment follows the original supply, so a court fee outside the scope of VAT stays outside it.
Requirements vary by jurisdiction, but generally: the matter, the period, the work done, the basis of charging, fees and disbursements shown separately, the tax, and information about the client’s right to challenge the bill.
Detailed enough to be assessable — date, fee earner, activity and time. A narrative bill summarises the work and is common for corporate clients; an itemised bill lists every entry and is what a client can require if they want to challenge it.
As a deduction from the total, so the invoice shows the full fees and disbursements, the amount already held, and the balance now payable. Netting it off invisibly makes the bill impossible to assess.
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