Estimate to Invoice
Turn an accepted estimate or quote into a numbered invoice without retyping it.
Export Invoice Generator
A zero-rated export invoice with Incoterms, port details and shipping marks.
Your invoice
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Exactly what printsQuick Tool Overview
The Export Invoice Generator adds the fields a zero-rated cross-border sale needs — Incoterm and named place, ports of loading and discharge, origin, shipping marks, weights and the zero-rating or LUT declaration — to an otherwise ordinary invoice.
- What it does
- Builds a zero-rated export invoice
- You give it
- Incoterm, ports, HS codes and weights
- You get back
- An export invoice with the declaration
- Best for
- Exporters and letters of credit
About the Export Invoice Generator
An export invoice carries the commercial detail of a cross-border sale and the evidence that the supply is zero-rated. Both matter: the first gets the goods through customs, the second is what your tax authority will ask for if it ever queries why no VAT or GST was charged.
This builder adds the export fields to a normal invoice: Incoterm and named place, port of loading and port of discharge, country of origin and final destination, shipping marks and numbers, the number and kind of packages, gross and net weight, and the buyer’s order reference. The tax rate starts at zero and the tax note carries the declaration wording — in India, the statement about supply under LUT without payment of IGST; in the EU and UK, the zero-rating provision.
HS codes and units print per line, and the totals show the value in the invoice currency with the amount in words, which is what banks processing a letter of credit expect to see.
Key features of the Export Invoice Generator
Incoterm and place
FOB Chittagong, CIF Rotterdam — the term with its named place.
Ports and destination
Loading, discharge, origin and final destination fields.
Zero-rating declaration
Wording for an export under LUT or a zero-rated supply.
Shipping marks
The markings that must match the packing list and bill of lading.
Amount in words
What a bank processing a letter of credit expects to read.
How to use the Export Invoice Generator
-
1
Set the Incoterm and place
FOB Chittagong, CIF Rotterdam, EXW Coimbatore — the term plus the named place, every time.
-
2
Add ports and destination
Port of loading, port of discharge, country of origin and final destination.
-
3
List the goods with HS codes
One commodity code and unit per line, with quantities customs can check against the packing list.
-
4
Keep the rate at zero and add the declaration
The tax note field carries the wording for a zero-rated or LUT supply.
-
5
Print and sign
A signed export invoice travels with the shipment and goes to the bank.
Frequently asked questions
Exports are normally zero-rated, meaning no tax is charged but the supply is still taxable so input tax can be reclaimed. You must keep evidence that the goods left the country within the time limit your authority sets.
In India, a Letter of Undertaking lets an exporter supply without paying IGST and claiming a refund. Where you export under an LUT, the invoice must carry a statement to that effect and the LUT reference.
They overlap heavily. A commercial invoice is the customs document; an export invoice is your tax document for a zero-rated supply. In practice one document usually serves both purposes and carries the fields for each.
The markings painted or printed on the outside of each package — consignee, port, package number — so the cargo can be identified without opening it. They should match the packing list and the bill of lading exactly.
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