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Wholesale Invoice Generator
Trade pricing, case quantities and payment terms on a wholesale invoice.
Your invoice
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Exactly what printsQuick Tool Overview
The Wholesale Invoice Generator bills in the units trade actually moves in — cases, cartons and pallets — with trade SKUs, per-line volume discounts, the customer’s account number and Net 30 terms, plus a CSV that reconciles against the pick.
- What it does
- Builds a trade invoice at wholesale prices
- You give it
- Account number, SKUs, case quantities and breaks
- You get back
- A wholesale invoice and a stock-ready CSV
- Best for
- Wholesalers, distributors and trade suppliers
About the Wholesale Invoice Generator
Wholesale invoicing is retail invoicing with three differences that matter: the quantities are cases rather than units, the prices are trade prices that must never be seen by a retail customer, and payment is on account rather than at the till.
This builder is set up for that. The unit column carries cases, cartons, pallets and dozens; the SKU column carries your trade codes; a per-line discount column handles the volume breaks that a wholesale price list is built on. The customer account number and their order reference sit beside the invoice number, because a wholesale customer’s accounts department matches on those, not on your invoice number alone.
Terms default to Net 30 with an early-settlement clause available, which is how most trade accounts actually run. The CSV export carries every SKU, quantity and price, so an invoice reconciles against a picking list or imports into a stock system without retyping.
Key features of the Wholesale Invoice Generator
Case and pallet units
The unit column carries cases, cartons, dozens and pallets.
Visible volume breaks
Per-line discounts, so the list price and the concession both show.
Account and PO fields
What a trade customer’s accounts department matches on.
Trade terms built in
Net 30 by default, with settlement-discount wording available.
CSV for the warehouse
SKU, quantity and price, ready to check against the picking list.
How to use the Wholesale Invoice Generator
-
1
Enter the account number
Their trade account with you, plus their purchase order reference.
-
2
List by case, not unit
Use the unit column for cases, cartons, pallets or dozens, and put the case size in the detail line.
-
3
Apply the volume break
Per-line discounts handle price breaks without hiding them in the unit price.
-
4
Set the trade terms
Net 30 is the default. Add a settlement discount clause if you offer one.
-
5
Export for stock
CSV carries SKU, quantity and price for reconciling against the pick.
Frequently asked questions
Show both: the case as the quantity and unit, and the case price as the unit price, with the units per case in the description. A retailer needs the case price to pay you and the unit cost to set their own margin.
As a per-line discount percentage, so the list price and the break are both visible. Quietly reducing the unit price hides the concession and makes the next negotiation start from the lower number.
Net 30 is the most common, with Net 60 for large accounts and pro-forma for new ones. A 2/10 Net 30 settlement discount is still widely used in food and FMCG.
Not on the invoice itself, but stating it in your terms block avoids the argument when a small order arrives. Put it in the terms and conditions field.
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