VAT Invoice Generator
A VAT invoice with both VAT numbers, a rate breakdown and reverse-charge wording.
Invoice in USD
Bill a US client in dollars, with sales tax, ACH details and Letter paper.
Your invoice
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Exactly what printsQuick Tool Overview
The USD builder sets up an invoice the way a US payer expects one: no VAT line, sales tax only where you have nexus, US Letter paper, month-day-year dates, and a payment block with the routing and account numbers an ACH transfer needs.
- What it does
- Builds an invoice priced in USD
- You give it
- The lines, and a sales tax rate if you have nexus
- You get back
- A Letter-size USD invoice with ACH details
- Best for
- Billing clients in the United States
About the Invoice in USD
Invoicing in dollars is mostly about not bringing European habits with you. There is no federal VAT, so an invoice to a US business normally carries no tax at all unless you have sales tax nexus in their state — and a VAT line on an invoice to a US company will stop it being paid while somebody works out what it is.
The paper is US Letter, not A4. Dates are month-day-year, which is why 03/04/2026 means March in New York and April in London — writing the month as a word removes the problem entirely. Payment is by ACH for domestic transfers, which needs a nine-digit routing number and an account number, or by wire, which needs a SWIFT code as well.
A US payer will usually ask a foreign supplier for a W-8BEN or W-8BEN-E before the first payment, and a domestic one for a W-9. Having it ready when you send the invoice removes the commonest cause of a first payment taking six weeks.
Key features of the Invoice in USD
No VAT line
The United States has none, and one on the invoice stops it being paid.
US Letter and US dates
Both set, so nothing has to be changed afterwards.
ACH and wire fields
Routing number, account, SWIFT and bank address together.
W-9 and W-8BEN prompts
The forms a US payer asks for before the first payment.
Net 30 by default
What most US accounts payable systems expect.
How to use the Invoice in USD
-
1
Leave the tax off unless you have nexus
No federal VAT exists. Charge sales tax only where you are registered.
-
2
Use Letter and US dates
Both are already set. Write the month as a word if in any doubt.
-
3
Give ACH and wire details
Routing number and account for ACH; add SWIFT and the bank address for a wire.
-
4
Attach the right tax form
W-9 if you are US, W-8BEN or W-8BEN-E if you are not.
-
5
Set Net 30
The default for US business terms, and what most AP systems expect.
Frequently asked questions
Normally no. The United States has no VAT, and a supply to a US business is usually outside the scope of your own VAT. Check the place-of-supply rules for what you sell, but a VAT line on a US invoice is far more often wrong than right.
For ACH: the nine-digit routing number and the account number. For an international wire: the SWIFT/BIC, the account number or IBAN, the beneficiary name and address, and the bank’s name and address. Some banks use a different routing number for wires than for ACH.
A W-9 is how a US business collects a supplier’s taxpayer identification number. If you are a US supplier you will be asked for one; if you are not, you provide a W-8BEN as an individual or a W-8BEN-E as a company instead, which also claims any treaty rate.
Dollars if the contract says so or if you want the client to pay without a conversion. The exchange risk then sits with you, so price accordingly and consider holding a dollar account if the volume justifies one.
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