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Invoice Notes Generator

The short note at the bottom of an invoice, for eleven situations that come up.

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Quick Tool Overview

The Invoice Notes Generator supplies the short note at the bottom of an invoice for eleven situations — thanks, a first invoice, a deposit, a recurring bill, an overdue account, a remittance request — each written short, because a note is not a letter.

What it does
Writes the note at the bottom of an invoice
You give it
The situation and a few details
You get back
One or two sentences, ready to use
Best for
The small space that does a lot of work
Invoice Tools Free, unlimited use No sign-up Runs in your browser

About the Invoice Notes Generator

The note at the bottom of an invoice is a small space that does a surprising amount of work. It is where you thank somebody, where you explain that this is a deposit and what follows, where you ask for the invoice number as the payment reference, and where you say — once, politely — that an account is overdue.

This has the wording for eleven situations: a straightforward thank you, a first invoice to a new client, a deposit, a final invoice with the deposit deducted, a recurring invoice, a reference request, an overdue account, a late-payment warning, recharged expenses, an office closure over a holiday, and a remittance advice request.

Each is written to be short. A note is not a letter, and an invoice that arrives with a paragraph at the bottom reads as a negotiation rather than a bill.

Key features of the Invoice Notes Generator

Eleven situations

From a thank you to a politely stated overdue account.

Two or three wordings each

At different temperatures, so one will fit.

Variables filled in

Invoice number, percentage, period and rate.

Deliberately short

A paragraph at the bottom of an invoice reads as a negotiation.

Remittance request

Saves matching a lump payment against six invoices by hand.

How to use the Invoice Notes Generator

  1. 1

    Pick the situation

    Eleven of them, from a thank you to an overdue account.

  2. 2

    Fill in the variables

    Invoice number, percentage, period, rate — whatever the note refers to.

  3. 3

    Choose a variant

    Each situation has two or three wordings at different temperatures.

  4. 4

    Keep it short

    A note is one or two sentences. Anything longer belongs in the terms.

Frequently asked questions

One short sentence that does a job: thank the client, explain what the invoice covers if it is unusual, or ask for the invoice number as the payment reference. Anything longer belongs in the terms and conditions block.

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