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VAT Invoice Generator

A VAT invoice with both VAT numbers, a rate breakdown and reverse-charge wording.

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Quick Tool Overview

The VAT Invoice Generator produces a compliant VAT invoice: both VAT numbers, a rate-by-rate breakdown, correct handling of VAT-inclusive prices, and a field for the reverse-charge wording a cross-border supply needs.

What it does
Builds a VAT-compliant invoice
You give it
VAT numbers, the rate and your prices
You get back
A VAT invoice with a net and VAT breakdown
Best for
VAT-registered businesses in the UK and EU
Invoice Tools Free, unlimited use No sign-up Runs in your browser

About the VAT Invoice Generator

A VAT invoice is the document your customer relies on to reclaim the VAT you charged, so it has to carry a specific list of things: a sequential number, your VAT registration number, both addresses, the supply date, the rate, the net amount at each rate and the VAT at each rate, and the total.

This builder sets that out by default and handles the cases that go wrong. Mixed rates get one totals row each rather than an average. Prices that already include VAT are backed out correctly — 120 at 20% is 100 plus 20, not 120 plus 24. Zero-rated and exempt lines can sit on the same invoice as standard-rated ones. And the tax note field carries the wording a reverse-charge supply needs, which is what most templates leave you to write from memory.

Standard rates for every currency in the list are filled in when you pick one, so a UK invoice starts at 20%, an Irish one at 23% and a Swiss one at 8.1%.

Key features of the VAT Invoice Generator

Correct inclusive maths

£120 at 20% is £100 plus £20, not £120 plus £24.

Multiple rates

Standard, reduced, zero-rated and exempt lines on one invoice.

Reverse charge wording

A tax note field for the Article 196 or domestic reverse-charge statement.

Rates prefilled

Choosing a currency fills in that country’s standard rate.

UBL export

The same invoice as EN 16931-compliant XML for e-invoicing.

How to use the VAT Invoice Generator

  1. 1

    Enter your VAT number

    And your customer’s, which is required for a cross-border B2B supply.

  2. 2

    Choose inclusive or exclusive

    Whether your prices already contain the VAT or it is added on top.

  3. 3

    Set the rate, or rates

    Use per-line rates when standard, reduced and zero-rated goods appear on one invoice.

  4. 4

    Add reverse-charge wording where needed

    The tax note field prints under the totals; the standard EU wording is in the FAQ below.

  5. 5

    Print or export

    PDF for the customer, UBL for a customer that wants a structured e-invoice.

Frequently asked questions

A unique sequential number, your name, address and VAT number, the customer’s name and address, the invoice date, the time of supply, a description of the goods or services, the rate of VAT and the amount excluding VAT for each rate, the total excluding VAT, the VAT charged, and the total.

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